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include the Small Business Innovative Research (SBIR) program, Historically Black Colleges and Universities (HBCU) program, and State Energy Program (SEP). In some cases—for example, SBIR and SEP—the projects are managed by other DOE offices with interaction by the Solar Program. The Solar Program has established a policy that, except for unusual situations, all projects must be selected through a competitive process. This process often involves the release of a Request for Proposals, followed by the evaluation and selection of the best responders. All technical contracts are set up through the national laboratories. Exceptions to the competition directive must be agreed to by the Solar Program. Sole sourcing is sometimes justified, and in those instances, a formal EERE process is followed called the Determination of Noncompetitive Financial Assistance (DNFA). 4.4 Cost Management and Monitoring Developing the budget begins with discussions with the national laboratories, universities, and industry to understand what resources are required to achieve the technical objectives of the projects. The team leader is responsible to obtain agreement within the team for the priorities and budget distribution to the projects. The team leaders then work with the Program Manager to develop a priority list and budget distribution that encompasses the entire Solar Program. Once a budget has been appropriated, the team works with the laboratories to finalize the budget distribution. The result is the AOP, which is the basis on which funds are spent. During the year, the Solar Program keeps track of how the money is spent, the rate at which it is spent, and if it is consistent with the AOP. This is done through information obtained from the laboratories and from DOE’s Standardized Tracking and Reporting System (STARS). STARS provides information at a relatively high level—for example, the amount of money sent to and spent by NREL for PV each month. The laboratories, on the other hand, provide data for all levels of the Solar Program—projects, agreements, and contracts—and much of this information is included in the CPS system. If, during the year, unanticipated problems arise, the laboratories can move funds from one project to another if they obtain Solar Program agreement. However, this shifting is usually done only for strong technical reasons. In addition, EERE has strict guidelines limiting the amount of money a program can carry over from one year to the next. Thus, the R&D teams receive monthly updates on the rate at which its funds have been expended and the projected amount of money that will not be spent by the end of the fiscal year. To manage the amount spent each year, the teams plan solicitations far enough in advance so that new contracts can begin early in the fiscal year. 4.5 Environmental Safety and Health EERE is committed to successfully integrating environment, safety, and health (ES&H) into its activities and objectives. In its Safety Management System Policy, the Department adopted an approach that requires the integration of ES&H into planning, execution, and measurement of all work performed at its sites and facilities. The EERE ES&H staff advises the Solar Program on ES&H policy; performance and resources; adherence to statutory, regulatory, and DOE requirements; the National Environmental Policy Act (NEPA); occupational safety and health; and emergency management activities. The EERE ES&H staff also monitors EERE Headquarters and Field ES&H performance to apprise the Solar Program of organizational performance. The Solar Program is responsible for ES&H of its workplace and workers, as well as for ensuring that ES&H is fully considered and implemented in program planning, R&D, budgeting, and contracting. The Solar Program, when executing projects and acquiring items over which EERE has acquisition/procurement responsibility, addresses ES&H commensurate with the severity of the associated hazards and the potential for injury or illness, loss or damage, or environmental mishaps to private or government resources, consistent with mission requirements and economical considerations. The scope, complexity, and level of documentation of each ES&H effort are tailored to the size, mission, hazards, and complexity of each project. The approval of specific requirements to be included in contracts is 103PDF Image | Concentrating Solar Power
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